Privacy Policy

NSW Polo Association

1. Objective

On December 21, 2001 new Privacy Legislation came into effect. The Australian Polo Council Ltd (APC) is committed to respecting our right to privacy by limiting the ways we use your personal information and fully disclosing our policies.

2. Responsibility

Each club is responsible for the adoption and operation of effective procedures.

3. Definitions

For the purpose of this policy:
  • Personal member informationâ€: This information is restricted to name, address, date of birth and contact details. It excludes all other information about a person.
  • Primary purpose A primary purpose is one for which the individual concerned would expect their information to be used. Using the information for this purpose would be within their reasonable expectations.

4. Procedure

The following procedure specifies how we collect information about you, what information we collect, and how it is used.

4.1 Collection of information

The Australian Polo Council Ltd collects personal member information in its capacity as the Australian managing body. Such information includes your name, address, date of birth and contact details. This information is maintained by way of a sophisticated computer database.

The primary purpose for collecting this information is for the maintenance of data management, client registers and communications. Some of this information may be disclosed to regulatory bodies or print service providers for the preparation of information or for mail outs. Some of these disclosures may be permitted or required by the Corporations Act.

To ensure the integrity and safety of your personal information we, the APC will only disclose information if our internal procedures deem it necessary.

4.2 Information Sharing

4.2.1 What information about you is shared?

The APC does not share any information about you with anyone.

We will only disclose personal information to comply with valid legal processes such as a search warrant, subpoena, or court order, or to protect our rights and property. We will disclose information when we believe in good faith that the law requires it.

4.2.2 Ways information about you is used

We may use the information you provide us, such as our name, email address, telephone number, or mailing address, to contact you.

We may also use the information you provide us, such as your name, email address, telephone number, or mailing address, for exchange between the APC other Polo members / State bodies (both state and interstate) to contact you.

If you submit a request, complaint, or comment to us through our website, we may also use the information you provide us to respond to your inquiry. We may also use such information to notify you of special information from the APC or to request your participation.

4.3 External Web Visitor Procedures

4.3.1 Information collected about you

You can visit most of our web pages without telling us who you are or revealing any personal information about yourself.

We may track your Internet Protocol (“IPâ€) address and your domain name to help us

analyse this data for trends and statistics, but you will remain anonymous unless you voluntarily tell us who you are. (An IP address is a number that is automatically assigned to your computer by the ISP computer through which you access the Web and a domain name is the name of the ISP computer itself through which you access the Web).

This monitoring helps us evaluate how our website is used and continuously improve the content we provide.